There are two reasons why the email might already have a label: (1) You have previously moved the email into a label, but it returned to your inbox because someone replied to the conversation (will only happen if you use conversation view), or (2) You are using filters to automatically label incoming emails. If the email you are replying to already has a label applied (like in the example above), it’s definitely worth using the ‘Send + Archive’ button. Scenario 2: If the email already has a label applied You can use it on all email replies and clear your inbox fast. If that’s you, this feature will be a huge time saver. Some people prefer just to archive their emails, rather than filing them away into labels. There are two key scenarios in which the ‘Send + Archive’ button is most useful. When is the Send + Archive button useful? In the example below, the email would be shown in the ‘All Mail’ and ‘Training sessions’ labels after clicking ‘Send + Archive’. However, if it was in the inbox and also had another label applied, it will be in ‘All Mail’ and the other label after it is archived. In brief, if the email you are replying to was only in the inbox, you will see it in the ‘All mail’ label after it is archived. I am so glad you asked! I have explained this in detail in my blog post on demystifing Gmail’s archive button, so I recommend checking that out to get a complete understanding. But where does the email go when I archive it? That means you would then have to perform another action on the original email, such as archiving it or moving it to a label. Your reply would be sent and the original email would still be in your inbox. Now compare this to what would happen if you just clicked the ‘Send’ button. When you click it, your reply is sent and the email you are replying to is archived. Once enabled, the ‘Send + Archive’ button appears whenever you are replying to an email. In this post, I’ll explain what the Send + Archive button does, how to turn it on and why it should be your new favourite Gmail feature! What does the ‘Send + Archive’ button do? However, many of the attendees at my training sessions either don’t know it exists or are confused about how it works. Gmail’s Send + Archive button is a great feature that can help with this by letting you perform two actions with one click. We’re all looking for ways to save time and clicks when working with email.
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